CORCORAN MEWS CONDOMINIUM ASSOCIATION

Annual Board Meeting
May 16, 2006

Attending:
Board Members:
Kassie Lynch–President
Tim Foley–Vice President
Jeff Hertrick–Treasurer
Marsha Denis–Secretery
Jeannie Berube–Member-at-Large
Cheng Sithole–Property Manager

The meeting was called to order by President Kassie Lynch at approximately 6:45 PM in her home: 1748-3B Corcoran Street NW, Washington, DC 20009.

Motions

• Note: This motion was made via email between board meetings (March 31, 2006).
  A motion to accelerate the 2006 condo fees for the following delinquent account, which is more than 60 days overdue for 2005 and 2006 fees: FENDRICK, 1756 Corcoran Street, Unit 3-B.
  Motion By: Jeff Hertrick
  Second By: Kassie Lynch
  Vote: 5-0-0
• Note: This motion was made via email between board meetings (April 20, 2006).
  A motion was made to proceed with foreclosure on the FENDRICK unit as soon as TBM receives an invoice for repairs to the unit below caused by inattention to the air conditioning condensate pan.
  Motion by: Jeff Hertick
  Second by: Tim Foley
  Vote: 5-0-0.
• A motion was made to give George Worrells a one time bonus this month.
  Motion By: Kassie Lynch
  Second By: Tim Foley
  Vote: 5-0-0
• A motion was made to give George Worrells a raise as it has been about 2 years since his last raise.
  Motion By: Tim Foley
  Second By: Kassie Lynch
  Vote: 5-0-0
• A motion was made stating that "Realtor Signs are to be placed in the interior of a unit only, with the exception of the 3 alley side units without and visible exterior windows who may post a sign on their exterior gate. Small wire supported signs may be tastefully placed in the ground in the common areas."
  Motion By: Tim Foely
  Second By: Kassie Lynch
  Vote: 5-0-0
• A motion was made to leave the vacant board seat open until the annual meeting when an election will be held to fill that seat and the other forthcoming vacancies:
  Motion By: Kassie Lynch
  Second By: Tim Foley
  Vote: 5-0-0
• A motion was made to adjourn the meeting at 7:50pm:
  Motion By: Marsha Denis
  Second By: Jeannie Berube
  Vote: 5-0-0

Manager's Report

Cheng reported:

• We have locked in the gas prices for the next year (12/01/06-11/30/07).
• Repairs in 1756-2B caused by the leak in 1756-3B have been completed and he is awaiting an invoice for the repairs.
• Acceleration of Fendrick's condo fees and foreclosure process will begin as soon as TBM receives an invoice for leak repairs (see motions #1 and #2 above).
• Work will begin soon on the hallway of 1756 ½. Tile and paint need to be chosen. Cheng to coordinate with Bob Gaston and Tim Foley.
• Bob Gaston is to paint the gutters at 1754 46B.
• Bids are out for the removal of the "junk" tree.
• Cheng spoke with Tom Dillon from Hann and Hann in regards to the cause of the plaster damage to the unit under the nonfunctional balcony of the Huntley unit. Tom reported the leak was caused by a leak in the waterproofing membrane that resulted from the post supporting the nonfunctional balcony being pushed through the waterproofing membrane because of the excessive weight on the balcony resulting from tenant use of the unreinforced structure as a balcony. This caused a leak in the waterproofing and the resulting plaster damage in the unit below.
• TBM to send a certified letter to Huntley informing them of the continued, improper use of their nonfunctional balcony and of the fine to be imposed for each future infraction.

Rolling Maintenance Calendar

• Cheng presented the updated maintenance calendar to the board.

Treasurer's Report
Jeff reported that we were about $4000 over budget last month and $2000 this month. Both resulted from the high gas prices. The repairs and maintenance were close to budget, insurance and taxes slightly under budget, and we are currently meeting our budgeted reserve contribution.

Rat Czar Report
Jeannie reported seeing the Conquest service main maintaining the rat boxes in the back. So far, no live rat sightings, but Jeannie's cat killed one baby rat.

Old Business

• Tile replacement in Foyer at 1756 1/2
  Cheng presented the requested carpet samples to Tim. Upon further discussion it was decided that we would replace the existing tile with new ceramic tile and coordinate it with new wall paint. Cheng to coordinate getting tile samples with Bob Gaston and Tim.
• Removal of "Junk" Tree
  Cheng is to contact our neighbor who reported the potential danger of the junk tree to Kassie.
  Cheng is to also contact the DC government and find out about any restrictions on the removal of trees of a certain diameter.
• Slab and Fence Replacement at 1754 #46
  Cheng presented the proposals for the replacement of the fence. The board requested that he also represent the proposals for the slab replacement so the issue could be kept together and bundled into one motion.
  Cheng to follow-up.
• Window replacement
  Cheng to follow up with a contractor to get an estimate of the expense and requirements for repairing the exterior window frames at Jeff's unit and the Maffett's unit.
  Cheng is to also get a proposal for the replacement of the long missing storm window at Jeff’s unit, center window.

New Business

• George Worrells bonus
  Kassie updated the board on the current situation. (see motion #3 above)
  The board discussed giving George a raise. (see motion #4 above)
• TBM arrangements for publication of Board decisions made via email, minutes, governance.
  The board informed Cheng of an agreement the Board and TBM had made in January 2005 during the first board meeting with TBM regarding the procedures for motions passed via email. It was decided that TBM would keep track of such motions passed via email and present a summary in the manager's monthly report. Cheng agreed to do so from now on.
• Realtor Signs
  There was an extensive discussion surrounding the placement and type of real estate signs that should be allowed to be posted in the common areas of CMCA. The issues at hand are damage to the property, the appearance, occupant view, and equity.
  See motion #5 above.
• Board Vacancy
  There was discussion surrounding what to do with the soon to be vacant board seat, as Marsha Denis is selling her unit.
  See motion #6 above.
  Kassie is going to post a notice on the bulletin board to inform unit owners of the open seat.
• CMCA website
  There was discussion about setting up a CMCA website within the TBM website. Tim offered to be the contact person between the board and TBM. The board discussed how they would like to keep the website simple, provide the handbook, the by-laws, board interim email vote results and meeting minutes.
  Cheng to follow up with Tim.
• Adjournment
  See motion #7 above.
  The meeting was adjourned at approximately 8:15 P.M.

Next Meeting Scheduled for 6:30pm, Wednesday, August 9, 2006, at Kassie Lynch's home.

Submitted by:
Marsha A. Denis,
Secretary