CORCORAN MEWS CONDOMINIUM ASSOCIATION

Annual Board Meeting
August 9, 2006

Attending:
Board Members:
Kassie Lynch
Tim Foley
Jeff Hertrick
Cooper Drangmeister
Wayne Maffett
Cheng Sithole

The meeting was called to order by President Kassie Lynch at approximately 6:40 PM in her home: 1748-3B Corcoran Street NW, Washington, DC 20009.

Motions

• A motion was made to defer the removal of the junk tree on the property to a later date.
  Motion by: Kassie Lynch
  Second by: Tim Foley
  Vote: 5-0-0
• A motion was made to continue negotiations with TASCO Water Treatment through legal counsel in an attempt to get a more favorable contract for the next couple of years.
  Motion by: Tim Foley
  Second by: Kassie Lynch
  Vote: 5-0-0
• A motion was made to get a proposal to repair the concrete dumpster slab rather than replacing it. Fence repair will proceed with quote previously received.
  Motion by: Kassie Lynch
  Second by: Tim Foley
  Vote: 5-0-0
• A motion was made for Jeff Hertrick to pursue a claim in small claims court against Simmons Management Group. An audit of a CMCA account with BB&T showed irregularities.
  Motion by: Wayne Maffett
  Second by: Cooper Drangmeister
  Vote: 5-0-0
• A motion was wade to replace the fuse boxes with circuit breakers for the emergency exit signage and lighting.
  Motion by: Jeff Hertrick
  Second by: Tim Foley
  Vote: 5-0-0
• A motion was made to adjourn the Board Meeting.
  Motion by: Tim Foley
  Second by: Wayne Maffett
  Vote: 5-0-0

Manager's Report

Cheng reported:

• Tile work at 1756 ½ was completed last week. Bob Gaston will paint samples on the wall for color selection. Job will be completed within the week.
• TBM received an invoice from TASCO. Kassie and Jeff advised that no invoices should be paid pending renegotiation of contract terms.
• Cheng leaving phone messages about window sill replacement. Vendor charged $230 for the work at 1752. Cheng will follow up with Bob Gaston for a quote to see if he can complete additional work more reasonably.
• Bob Gaston will charge $300 to paint gutters.
• Bids that Cheng has received for concrete slab seem high.
• Delinquencies are all with legal counsel. Another delinquency report will be run on the 16th of August.
• Legal fees from the Fendrick delinquencies will be attached to the resale letter and collected at closing.

Rolling Maintenance Calendar—Cheng presented the updated maintenance calendar to the board. Kassie asked that Cheng get at least two bids for October tree pruning.

Treasurer's Report

Jeff reported that we were slightly under budget for the month. Proposed 2007 budget addressed under New Business.

Rat Czar Report

Wayne received forwarded e-mail from Dave Mallof. Everyone in the "DeRatification Co-op" is discontinuing treatment. Kassie will contact Bob Meehan and Ronnie Harrington to express the concerns of CMCA.

Old Business

• TBM follow up with Hann & Hann regarding bill for the Huntley balcony and roof repairs Cheng will make sure Huntley gets billed for the water damage caused by his unit.
• Foyer at 1756 ½ between units A & B. See manager's report #1 above.
• Removal of junk trees. See motion #1 above.
• Replacement of fence and concrete dumpster slab. See motion #3 above.
• Repair of window frames. See manager's report #3 above.
• Corcoran Mews website on TBM host site. Tim asked Cheng to have an initial CMCA website format developed within the week.

New Business

• 2007 budget; possible fee increases
  Jeff reviewed the proposed 2007 budget numbers with the board. He is recommending an increase in condo association fees of 2-3% for the coming year. Electricity has gone up by 17%, but TBM locked CMCA into a reduced rate for gas. CMCA won't use the window cleaning money in the coming year, but will leave the money in the budget as a cushion. Board agreed chimney sweeping should be done every other year.
• TASCO and new water treatment contract
  Tim outlined CMCA's expectations that TBM should be monitoring relationships with vendors and serving as our representative to ensure we are receiving appropriate service and itemized billings.
  See motion #2 above.
• Audit and recovery of CMCA bank account from Simmons Management
  Jeff gave an update on his findings relating to the account.
  See motion #4 above.
• Replacement and fuse box with circuit breakers
  Board discussed fact that emergency exit signage and lighting in building hallways are still on fuse box system rather than circuit breakers.
  See motion #5 above.
• Repainting of building exteriors
  Board discussed need to repaint building exteriors. It has been roughly seven years since they were last painted. Cheng to get bids. Kassie asked that he get five bids if the cost approaches $50,000.
• TBM arrangement for publication of Board decisions made via email, minutes, governance
  Board discussed movement toward posting information, minutes, etc. on CMCA website. Certain changes will need to be made to the format of the posted meeting minutes to protect resident confidentiality.
• Adjournment
  See motion #6 above.

The meeting was adjourned at approximately 8:17 P.M.

Future BOD meetings to be scheduled immediately following CMCA annual meeting.

Submitted by:
Cooper Drangmeister,
Secretary