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CORCORAN MEWS CONDOMINIUM ASSOCIATION
Attending:
Board Members:
Kassie Lynch – President
Jeff Hertrick – Treasurer
Wayne Maffet – Acting Secretary
Board Members Absent:
Tim Foley – Vice President
Salman Anees – Secretary
Property Management – Tilton Bernstein Management:
Cheng Sithole – Property Manager (202-232-5247 ext. 21)
The meeting was called to order by President Kassie Lynch at approximately 6:37 PM in 1748 Corcoran Street, # 3B Washington, DC 20009 (President's residence).
Reading of the previous meeting Minutes was dispensed with.
Motion by: Jeff Hertrick
Seconded by: Wayne Maffett
Vote: 3-0-0 Board
Management Report
- Reserve study is still current and does not have to be repeated for two more years.
- Cheng asked if there is a need to perform some roof work. Following a discussion we agreed there doesn't appear to be a need at this time.
- Several months ago Cheng obtained bids to paint the entire building. There is need for some rotted window frames to be repaired / replaced. Cheng will obtain new estimates to paint and repair windows and sills. It was agreed that the work should be done this year.
- Capital Cable has been hired by Comcast to prepare a plan to fix the cable system. Cheng will forward the plan to the Board for review and approval.
- The former tenant 1756-1/2B reported cracking / pealing ceiling paint. Cheng said Bob Gaston inspected the ceiling and found that no water damage that would appear to be the result of water leaking from the unit above. Bob said it appeared to be feathering of the sort that steam from a shower or bath would cause if the exhaust fan is not operating. The unit is vacant, and the owner's whereabouts is not known. Mike McGovern is working to resolve this matter and will report back to the Board. The faulty storm windows in the unit are to be replaced.
- The missing storm windows in 1752-1B are to be replaced.
- Cheng reports T/B is now managing the rental of 1754 48B and a new tenant has moved in. T-B has been authorized by the owner to deduct back condo fees from the rental proceeds.
- General is scheduled to replace the missing/damaged storm windows tomorrow.
- Terminex is not communicating well with T-B or the Board. Cheng was directed to obtain 3 pest control bids for indoor treatment to replace the current vendor.
- Cheng reports the fire extinguishers were serviced in December 2006. Kassie stated she did not hear any functional checked performed on the alarms during that time. Wayne mentioned he thought the contractor's report indicated the bells had been painted over. Cheng will look at the report and ask the contractor for a recommendation. Cheng will then report back to the Board.
- The gas globe has been installed at 1756. A spare globe in the laundry room hallway closet will be used to replace the broken globe in the parking lot. Bob Gaston is to clean the globes and mantles of all the gas lights.
- Cheng stated it is too early to look at the delinquency report (due after the 15th of every month). The Board agreed.
Reports from Officers
Treasurer's Report
- Jeff reports there is a 2006 budget deficit of $13,000, despite the receipt of $13,600 more revenue than projected (i.e., expenses of $26,600 above projections) The $13,000 additional sum will be covered by CMCA reserves. The budget overruns stemmed from unanticipated repairs to the water system that cools the HVAC system, repairs to the concrete dumpster slab, replacement of the fence around the limited common area appurtenant to unit 1754-46R, and unusually heavy tree work following the loss of the branch from the "Jackson" elm in the parking lot.
- Cash on hand is $121,000.
New Business
Old Business
- There was a discussion of the windows. Kassie stated double glazed windows are not permitted by regulations (DC and Dupont Circle historic commissions).
- How best to track changes and updates to the Handbook was discussed. It was decided that the Handbook, in its entirety, would have to be updated periodically. Between updates, the Board minutes, posted to the CMCA website will suffice to keep owners and residents apprised of any changes in CMCA rules and practices.
- Tasco is now performing the services contracted for maintaining the HVAC water cooling system in operating order. Cheng is present at the monthly service calls to make sure the work is done, and done correctly.
- The hot water problem was reviewed at some length. Cheng informed the unit owner that he is responsible for paying the costs of the emergency call to Noyes, the a/c and heating contractor, to restore the hot water, disrupted by the unit owner's plumber's unauthorized tinkering with the main unit on the roof.
Motions
(1) All owner-initiated plumbing work will be coordinated with Noyes through T-B. For any work that cannot be done by closing the unit's internal water shut-off and requires shut-off of the main CMCA water system, A REPRESENTATIVE OF NOYES MUST BE PRESENT. THIS REQUIREMENT HOLDS IN EMERGENCIES AND IN INSTANCES WHEN A PLUMBER ALREADY ON SITE TO DO REPAIRS DISCOVERS THAT A SYSTEM SHUT-OFF IS NECESSARY. T-B must be notified immediately so that a Noyes representative can be summoned. The associated expenses will be the responsibility of the unit owner, not the Corcoran Mews Condominium Association.
Motion by: Jeff Hertrick
Seconded by: Wayne
Vote: 3-0-0 Board
Below is a list of e-mail motions passed by the Board between its formal meeting of November 2006 and the meeting of February 7, 2007
Motions
(1) A motion to "authorize the installation of storm windows to protect the integrity of 1756½ B with the expenses to be charged to the owner". (January 25, 2007)
Motion by: Tim Foley
Second by: Salman Anees
Vote: 3-0-0 Board
(2) Motion: "When we install storm windows 1756½ B, we also purchase and install a storm window in the middle window in 1752 #1-B". (January 25, 2007)
Motion By: Jeff Hertrick
Second By: Tim Foley
Vote: 3-0-0 Board
(3) In response to a request by Unit 1754 46R that would like to install a small storage shed in the patio of 46R, a motion to "inform the unit owner that "Construction is not permitted in limited common areas." (January 4, 2007)
Motion By: Kassie Lynch
Second By: Tim Foley
Vote: 3-0-0 Board
(4) "The Association elects to apply all or part of the excess assessment income to the following year's assessments and that such final amount shall be at the Board's discretion." (October 27, 2007)
Motion By: Kassie Lynch
Unanimously approved
Motion to adjourn the meeting at approximately 7:45PM:
Motion By: Jeff Hertrick
Second By: Wayne Maffett
Vote: 3-0-0 Board
Submitted by:
Wayne Maffett
CMCA Acting Secretary
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