CORCORAN MEWS CONDOMINIUM ASSOCIATION

Board Meeting
November 12, 2008

Attending:
Board Members:
Tim Foley – President
Carmen Varley – Vice-President
Jeff Hertrick – Treasurer
Wayne Maffett – Secretary
Salman Anees

Property Management–Tilton Bernstein Management:
Cheng Sithole – Property Manager (202-232-5247 ext. 21)

The meeting was called to order by President Tim Foley at approximately 6:48 PM in 1754 Corcoran Street, 503B Washington, DC 20009 (Secretary's residence).

1. Management Report – Cheng reports:
   • No association fee delinquencies at this time; Amy will issue a report after the 15th of the month.
   • TBM and the Board have signing authority for the Wachovia Securities accounts, which are FDIC insured.
   • The replacement reserve study proposal from Property Diagnostics was signed, cost $2200. Property Diagnostics has been asked to provide a cost estimate to identify where the building envelop may be leaking water, due 11/14.
   • All tree service has been completed, including pruning.
   • Ev-Air Tight update: 1748 still working; 1752, 2A, exterior leak repair completed testing scheduled and internal repairs need to be scheduled; 1752, 1A, pointing above window completed; 1748, 3B, spray test of exterior completed and seems OK, balcony painting scheduled to be completed by 11/26 and Kirk will report on all other items needing attention.
   • Property Diagnostics is evaluating a baseboard water leak in 1750A.
   • Gutter cleaning is scheduled for 11/14.
   • If necessary carpet cleaning will be scheduled for the spring
   • Parking space number painting is scheduled for the spring. Wayne volunteered to do the work.
   • DC Arborist contacted to determine willingness to treat the Jackson Elm. No reply at this time.
2. Treasurer's Report
   • Jeff recommends the Board approve a 6.5% association fee increase and $30,000 special assessment. The reserves have been depleted by several unexpected major building repairs and some costly scheduled maintenance items. The operating budget has been lagging behind actual costs, which increased at a pace faster than anticipated. Operating costs are projected to increase this coming year.
     
     Motion to increase the annual 2009 association fee 6.5%, effective 12/31.
     Motion By: Wayne Maffett
     Second By: Salman Anees
     Vote: 5-0-0 Board
     
     Motion to replenish the Reserves by enacting a $30,000 special assessment based on the association by-laws' stated percentage of undivided interest in the common elements. The fee is due December 31st, 2008, or, with a 5% processing adjustment, may be paid in three payments over three months, first payment due 12/31 3rd payment due 2/28.
     
     Motion By: Wayne Maffett
     Second By: Salman Anees
     Vote: 5-0-0 Board
   • Jeff will draft a special assessment letter to CMCA members. The letter will be sent out the before the Thanksgiving holiday.
   • Jeff presented the proposed 2009 budget. Following some discussion no changes were recommended.
3. Old Business
   • Jeff reviewed three Noyes bills which followed the hot water heater installation. He has questions about two of them. Cheng indicated that it appeared that only one bill should be disputed. By consensus agreement, the largest Noyes bill (invoice 39351 should be paid and CMCA should continue disputing the 2 smaller invoices (invoice 39455 and invoice 39344)
   • Maintenance Chart Review (items not included under Management Report):
     • Tim directed that Cheng proceed to have the roof above 1756, 3B repairs as soon as possible, pending signed agreement drafted by attorney.
     • 1752 skylight roof area repair completed.
     • 1752, 1B storm window glass on center window needs to be installed. General Glass was asked to set date to get measurements.
     • Garden clean up will occur after all the leaves fall.
     • Gas lamp globe cleaning is scheduled for 11/20/08.
4. New Business
   
   • Tim asked Cheng to install framed emergency procedures and phone numbers in each hallway.
   • Tim directed that the HVAC systems monitoring contract with KPS be cancelled immediately. This action is expected to save the association nearly $1300 annually.
   • Tim asked Cheng to have the dining room window water leak checked in 1748, 2A.
   • Tim asked Cheng to obtain one additional building maintenance proposal for Board consideration. Carmen will provide Cheng with information of a company she believes should be asked to submit a bid.
   • Salman asked Cheng to have an expenses-by-unit report prepared. The report will be added to the reports now being made by Amy Whittington

Motion to adjourn the meeting at approximately 9:00PM:
Motion By: Salman Anees
Second By: Wayne Maffett
Vote: 5-0-0 Board

Submitted by:
Wayne Maffett
CMCA Secretary