Tilton Bernstein Management, Inc.

CORCORAN MEWS CONDOMINIUM ASSOCIATION

Quarterly Board Meeting
August 19, 2009

Attending:
Board Members Present:
Tim Foley – President
Jeff Hertrick – Treasurer
Wayne Maffett – Secretary
Salman Anees - Member at Large

Board Member Absent:
Carmen Varley - Vice President

Property Management–Tilton Bernstein Management:
Cheng Sithole – Property Manager (202-232-5247 ext. 21)

The meeting was called to order by President Tim Foley at approximately 6:37 PM in 1754 Corcoran Street, 50B Washington, DC 20009 (Secretary's residence).

  1. Management Report - Cheng reports:
    • Has not received complaints about rat problems for some time. The Board asked Cheng to have the vendor place mosquito rings at appropriate locations in the rear of the building.
    • The gas rate has been locked in from 9/09 through 11/10.
    • The CMCA bond was increased to $50,000 at an additional cost of $100 per annum.
    • The demolition of the chain link fence near the dumpster will cost $125 (CMCA share of the project).
    • The recirculation motor repair bill was paid and the mixing valve repair has been completed.
    • The Board President and Treasurer have scheduled a meeting with Senior Management on 9/2/09 to discuss budget and service contract matters in greater detail.
    • Roof recoating has been completed and inspected as satisfactory.
    • 1748 2A re-pointing and 1756 chimney cap will be performed by Ev Tight as soon as can be scheduled.
    • 1756 hand railing was straightened and secured.
    • 1752 2A plaster repairs have been completed inspected and are satisfactory.
    • Landscaping costs are now over budget due to additional cost incurred pruning the Elm trees due to storm damage.
    • Parking lot lines were painted. The painting was not well done and payment has not been made. Cheng has contacted the vendor but heard nothing at this point.
    • 1756 3A roof deck work was completed, inspected and is satisfactory.
    • The CMCA Annual Meeting is schedule for September 10th at the JCC. Announcements have been mailed to members.
    • The 2010 draft budget is now being reviewed by the Treasurer.
    • 1748 3B window problem has been inspected and requires lubrication.
    • The Board has requested an estimate to repair or replace sliding glass door at 1754 46B.
  2. President's Directive
    Tim asked Cheng to add annual roof top inspection to the maintenance work schedule list.
  3. Treasurer's Report - Jeff reports:
    • The 2009 budget expenditures now appear to be on target.
    • The 2010 budget review indicates a break even net effect.
    • The Treasurer recommends a 6% increase to the condo fees to maintain an adequate reserve fund. The increase will yield approximately $12,000 annually. The suggested increase is in accordance with the Reserve Study recommendation.
    • T/ B has not requested a fee increase in 2010.
    • A CD will be maturing in October. The Treasurer will examine what rates banks are now offering on one-year CD's.
  4. Old Business
    • The Board reviewed and discussed the rate of compensation for Grounds Custodian, George Worrels. He had received no pay increase since 2007. A motion was made to increase his compensation by 5%, retroactively to August 1, 2009.

      Motion by: Jeff Hertrick
      Second by: Salman Anees
      Vote: 4-0-0

    • The Board has reviewed and discussed the Reserve Study, dated 2/23/09. A motion was made to accept and approve the report as submitted.

      Motion by: Jeff Hertrick
      Second by: Salman Anees
      Vote: 4-0-0

    • Cheng reports he should be receiving a proposal to rehabilitate the old junk tree area this coming Friday.
    • Cheng has not heard back from the DC Arborist on his offer to help with the pruning and treatment of the Jackson Elm. The President offered to contact ANC Member, Bob Meehan ask for some help in this matter.
    • Status of outstanding Reserve Study Inspection Repairs:
      1. Cheng now in process of obtaining estimate to perform weather stripping of identified doors.
      2. Cheng expects to receive an estimate to repair gutters this week from a new contractor.
      3. Cheng expects Ev Tight to provide estimate to fix the boiler room crack and chimney crack next week.
      4. Cheng reports Upco Locks and Doors have be contracted to repair or replace the boiler room door hinges.
      5. Cheng agreed to email samples of interior unit door numbers for Board selection and approval.
  5. New Business
    • 1754 46B sliding door. See Manager's Report.
    • Cheng will obtain estimates to repair the street side garden brick and mortar.
    • Cheng will obtain estimates to have the wrought iron fences on the street side tree gardens repaired.
    • The Treasurer will review and discuss the 2010 Budget and condo fee increase during the Annual Meeting.
    • Handbook update and revisions were discussed with a request by the President that directors review the Handbook and submit suggestions for updates and revisions.

Motion to adjourn the meeting at approximately 8:01PM:
Motion By: Jeff Hertrick
Second By: Salman Anees
Vote: 4-0-0 Board

Submitted by:
Wayne Maffett
CMCA Secretary