Tilton Bernstein Management, Inc.

CORCORAN MEWS CONDOMINIUM ASSOCIATION

Annual Board Meeting
January 13, 2010

Attending:
Board Members Present:
Tim Foley – President
Andrea Higginbotham – Vice President
Wayne Maffett – Secretary
Carmen Varley – Member-at-Large
Jeff Hertrick – Treasurer

Property Management – Tilton Bernstein Management:
Cheng Sithole – Property Manager (202-232-5247 ext. 21)

Tim Foley called the meeting to order at approximately 6:38 PM in 1754 Corcoran Street, 50B Washington, DC 20009 (Secretary's residence).

  1. Management Report - Cheng reports:
    • Bob Gaston is nearly finished with painting the corridor at 1754, the ground floor vestibule at 1750 and the stairway walls at 1756. These projects should be completed by the end of next week
    • George Worrells was issued and end-of-year and retirement bonus at the Board's direction.
    • By Board approval Suite Services was awarded the building and grounds cleaning maintenance contract.
    • Noyes reports the boiler and heating system was examined on 11/20/09 and no problems were discovered.
      • Tim met with TBM to discuss this matter and the recent emergency boiler replacement. Tim reviewed the HVAC maintenance and boiler replacement with Bill Grimes, Property Diagnostics, Inc. Bill is offering to provide consultation and guidance with CMCA on a fee for service basis. The old boiler had a ten year warranty, which has mostly likely lapsed at this time. Noyes has yet to provide a formal boiler post mortem.
    • Castle Sprinkler is scheduled to conduct a fire alarm test this month.
    • Magnolia Plumbing examined the gas light supply problems at 1752 and 1756. A proposal should be forthcoming soon.
    • Branches pruned two elms last month.
      • Tim recently met with the City Arborist to evaluate the Jackson Elm and smaller Elm trees on CMCA property. The City Arborist offered to provide corrective pruning to the smaller Elm and to advocate the establishment of funding to contribute to the pruning costs of the historic Jackson Elm.
    • John Keaton indicated he will make a Jackson Elm treatment contribution.
      • Tim reminded Cheng that the hallway passage fee is now due from John.
    • There are no chronic delinquencies at this time. The new rate went into effect this month and some unit owners are still paying at the previous rate. The accountant will send reminder letters to that group.
    • The Reserve Study's Inspection Observation list was handed out and reviewed. Cheng will ask Bill Grimes to define what "inappropriate" means in item #10. Item #14 was completed.
    • Suite Services completed a walk thru with Cheng and is now providing services Monday and Thursday.
    • The boiler emergency replacement invoice is now due. Jeff signed the $28,650 payment voucher.
  2. Treasurer's Report - Jeff reports:
    • As a result of boiler replacement the reserves are now down to about $57,000.
    • At the end of November the annual budget was over about $3000.
  3. Old Business
    • The CMCA Owners Handbook is being updated by Tim. Kassie Lynch has offered to edit the revisions.
    • Cheng reports Derrick Lighting is in the process of conducting an energy efficiency study. He will ask Bill Grimes to provide some guidance on solar heating possibilities.
    • Cheng will be performing a walk through of the upper level units to inspect the ceiling for signs of water leaking from the roof area. He expects to have this completed by next week.
  4. New Business – Tim Foley arrived and began chairing the meeting
    • To The Noyes boiler replacement cost, along with the costs associate with the many service calls which immediately preceded the installation, was reviewed and discussed at some length. TBM staff, CMCA Board representatives, Bill Grimes and Noyes management are scheduled to meet January 19th to discuss this matter. The Board is specifically concerned about the total cost of the service calls over a relatively short period of time.
    • Tim mentioned that Bill Grimes can provide a re-tucking building evaluation and estimates utilizing a phased approach.
    • The Board discussed an emergency calls policy.
      • Tim indicated Bill Grimes can provide semi-annual reviews and directed Cheng to obtain and estimate for the service.
    • Cheng will obtain new bids for water treatment now that we have replaced the boiler.
    • Cheng has secured two painting and handyman estimates. He is now in the process of reviewing and evaluating the proposals.
    • The leak in 1752, 3B has been repaired. The damage estimate will be obtained for 1754, 52A.
    • The 1748, 1A renovations and thermostat/fan replacement is the responsibility of the owner.
    • The 1752, 3B renovations proposal was reviewed and discussed by the Board.

Motion to approve the project proposal, save the washer and dryer.
Motion By: Wayne Maffett
Second By: Andrea Higginbotham
Vote: 5-0-0 Board

Motion to adjourn the meeting at approximately 8:34 PM:
Motion By: Jeff Hertrick
Second By: Tim Foley
Vote: 5-0-0 Board

Submitted by:
Wayne Maffett
Secretary