          | KALORAMA PLACE CONDOMINIUM Board Members:
Judi Gold
Kevin O'Reagan
Frances Hardin Management Company: David Castleberry, TBM President Kevin O'Reagan opened the meeting at 7:15pm Manager's report - The restoration being done by Titan is not in this year's (2005) budget. The cost will be about $100,000.00 which we have available from our reserve fund.
- Denschfield Landscaping will be on contract through the end of 2004 as part of their contract for landscaping and snow removal. Their work and response has not been acceptable so a new company will be hired for 2006.
Residents are reminded to please water the flowerpots on the front steps. - The request for pavers to replace some grass on 19th Street is on hold. The District government has a policy of wanting greener space around complexes and the company hired to get the permit has not been successful.
Sale of Individual Parking Spots - Mr. Gondelman notified the Complex that he has owned a unit with a parking space and that he intends to sell his unit but keep the space. The current by-laws do allow for the sale of a unit separate from the parking spot. Discussion included the need to honor our original building permit, which required one spot per unit.
- Frances Hardin moved (seconded by Judi Gold) that we ask our attorneys to write an amendment to the by-laws that will prohibit the separate sale of the parking spot from the unit. Those who already have sold separately will be allowed to continue the separation, but upon sale of the unit (or spot) the two would have to be sold together. The motion passed 2-1.
Delinquencies - TBM provided a list of delinquent payments for of the condo fee/parking space. The current system had TBM automatically generate a ledger to anyone who is delinquent that provides information about contacting TBM. Discussion included the process that is currently in place in which the Board has made some determinations on a case-by-case need. There were also comments about the difficulty in getting a lien on the property but our lawyers have had success formally notifying the owner.
- Judi Gold moved to establish rules on delinquencies that would automatically generate a line on the ledger after 30 days (one payment) giving the owner a certain number of days to come into compliance before the next step kicked in, which would be having the lawyers take over the collection.
- As a substitute to the above proposal, Frances Hardin moved (Kevin O'Reagan seconded) to ask our attorneys to draft language within the parameters described above and within reasonable time-lines. The motion passed unanimously.
Wood Rot and other restoration - As noted above, Titan continues to work on wood rot on the roof decks and balconies with sliding doors. There was discussion about whether the Complex should pay for all wood rot replacements even though the by-laws only provide for replacement of wood trim around the roof deck sliding doors and the wood trim around the balconies with sliding doors.
- David Castleberry pointed out that work has already been done on many of the balconies. Discussion focused on treating all wood rot issues equally and trying to determine if the outside rot causes indoor issues or if the indoor problems are not caused by the outside rot.
- The Board determined by consensus that the complex would pay for wood rot on any type of balcony, roof, and patio door no matter what type of door is in use. Since the decks, etc are limited common elements the Board decided that it was only fair to treat the problems the same. The restoration company will make a determination on any requests for indoor work based on the owner’s belief the indoor problems began with the outside rot.
Common Garage keys - Following discussion from the Board meeting August 24th, the Board discussed costs and cost effectiveness of providing special non-clone keys for the two common garages. The keys for each would be different and those with bicycles in the south garage would also be given keys. David Castleberry said that allowing for 2 keys per person would mean about 4300 keys. Additional keys would be available through TBM for $25.00 per key.
- A new lock from the garage to and from the back stairway will also be needed.
- The Board asked David Castleberry to provide estimates on the costs of this type of key and when the Board members receive the estimates, they will make a determination via email.
Compliance Delinquencies - Kevin reported that Mr. Mitzner in unit # 121 has not removed his storm door. The Board decided to use the same time frame and language that will be drafted for payment delinquencies.
- Kevin also reported that Mr. Sullentrop in unit # 58 has not yet removed the satellite dish from his balcony. The Association has sent him notice to remove that dish and we have offered to pay a portion of the costs. The Board decided to use the same time frame and language that will be drafted for payment delinquencies.
- Kevin reported that he saw an owner drilling into the common garage wall and told him to stop, but the owner ignored the request. The by-laws prohibit this type of drilling without permission from the Board. After some discussion it was determined that a letter would go out under the President’s signature telling the owner to stop drilling (and patch it up?) showing the by-laws citation.
Miscellaneous - Kevin noted that he had recently paid to have the lint removed from the outside shaft. He suggested all residents should be made aware that these shafts can have as much as 3 inches of lint which causes the dryer to be less effective and may become a fire hazard. Discussion included making the residents aware providing them with the name of some companies and seeing if a number of residents want to join together to hire a company and possible save on individual costs.
- The Board asked David Castleberry to provide a listing of recommended companies. Kevin will prepare a letter to all owners/residents when more topics become apparent.
- Judi asked about the security video being locked in an area that was not accessible to TBM. She noted that if we want the police to even consider taking action based on our cameras, we need to turn over the information as soon as possible. Discussion included comments that TBM would not watch the videos and the cost to hire someone would be about $150. Judi suggested that $150 was not exorbitant given that this would not be needed regularly. Other comments included the need to keep the equipment secure and not visible.
- Kevin announced that Ray Pasi in unit 51 has agreed to serve on the Board of Directors.
The meeting was adjourned at 9:05pm. Respectfully Submitted, Judi Gold |
